Parent, guardian and community volunteers play an essential role in our school communities. We welcome the participation of volunteers who bring a wide range of talents and skills to school life that enrich and support both students and staff.
Board policy states that people wishing to volunteer (including parents/guardians attending school field trips) are required to complete a mandatory screening process that includes a police criminal record check, sometimes better known as a CPIC that has a completion date within the last six (6) months. In most instances, a Vulnerable Sector Check CPIC will be required if the volunteer will be working regularly, directly, and/or alone, with students. Guest speakers or presenters may have to provide a CPIC. Where, at the request of the principal, a parent/guardian is participating on a field trip to attend to the needs of their child, a CPIC may not be required (a condition of this situation must be that this parent is never alone with children other than their own). In this case, an offense declaration would be acceptable. These situations must be discussed in advance with the school principal.
CPICs must be updated and approved every three years. During interim years, volunteers must complete the annual Offence Declaration Form . Volunteers are encouraged to complete their Vulnerable Sector Check/ CPIC application forms early in the school year, as there may be a waiting period involved with the processing and approval. Currently, there is variability on whether or not school volunteers are charged for the police criminal record check
Kingston Police offers an automated online system for submitting your Vulnerable Sector/CPIC application.
Ontario Provincial Police offers an online system for people wishing to get a record check/vulnerable sector check. If a letter from the school board is required to accompany the Vulnerable Sector Check request, please ask the school office administrator to send a request to HR including your legal name and personal email address.